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Muir Student Organization Resources

Below are a variety of forms and links for Muir Student Organizations. If you have any questions please contact your student organization advisor or for general questions, please contact the John Muir College Office of Student Affairs.

Student Organization Criteria and Registration

Criteria to Exist as a John Muir College Student Organization

  1. Organization Criteria
  1. Student organization must have a unique mission and focus different from that of current Muir College student organizations and campus-wide organizations.  The mission and focus must clearly identify the benefit the organization will provide for John Muir College students.
  2. Organizations must be independent organizations, not affiliated with a campus-wide student organization, club, or committee. (e.g. Muir College Student Organizations cannot be registered as student organization through the Center for Student Involvement).
  3. Organizations cannot be a sports or recreational club and/or team.

AND

2. Executive Board Criteria

  1. Minimum of 3 executive members and a maximum of 7* executive members *If the organization would like more than 7 executive officers, the organization must get special permission from the Muir College Office of Student Affairs via their advisor.
  2. At least 2/3 of executive board must be currently enrolled Muir College students or current Muir College residents who are currently enrolled UC San Diego undergraduate students.
  3. Each organization must identify a Chief Executive Officer (e.g. Chair, President, Editor-in-Chief)* to serve as the primary contact for the student organization. This person will be responsible for keeping the organization accountable for following all college and university policies as well as the UC San Diego Principles of Community.
    * If the organization chooses to use alternate titles than the ones specified above, the organization must get special permission from the Muir College Office of Student Affairs via their advisor.
  4. All student organization executive members must agree to and sign the Muir College Indemnification Agreement.

AND

3. Membership Criteria

  1. Only currently enrolled UC San Diego undergraduate students may be members of Muir College student organizations.
  2. Organizations must be open to all currently enrolled Muir College students.
  3. 2/3 of student organization members must be currently enrolled Muir College students or current or former Muir College residents who are currently enrolled UC San Diego undergraduate students.
  4. Membership list, including name, PID number, UC San Diego email address, and college affiliation of each member, must be maintained by the executive board.

AND

4. Outreach Criteria

  1. Programs, events, and meeting times must be advertised to the Muir College community.
  2. Recruitment efforts should be primarily focused on the Muir College community.

If all criteria listed above are not met, the organization will not be/no longer be an official John Muir College registered student organization.

Requirements

  1. Each organization must register with Muir College on an annual basis. The registration period will open in May and close week 3 of Fall Quarter.
  2. Student organizations needing meeting space must submit a reservation request.
  3. All student organizations are invited participate in Muir College student organization fairs occurring during Welcome Week, Winter quarter, and Triton Day.
  4. Every executive member must attend the Fall quarter student organization training.
  5. Student organizations must complete the indemnification form during the registration process.
  6. Executive members must meet regularly with a college-assigned advisor.
  7. Each organization must have at least 1 executive member attend monthly org head meetings throughout the academic year.
  8. Student organizations requesting funding for the following year, must submit a budget call to Muir College Council Spring quarter.

Registration

Registration is coordinated by Muir College Student Affairs on an annual basis. To register a new student organization or re-register an existing Muir College student organization, please complete the following application: https://forms.gle/U1E947K1hgZGjEBm6. Registration opens May 8, 2023 and closes October 20, 2023 at 4:30pm. If you have any questions, please contact the Muir College Office of Student Affairs.

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Equipment & Services

Logistics

  • If you're planning a large event or an event or activity on or off campus that may involve risk, talk to your advisor if you need to fill out a Group Waiver (PDF)
  • Environmental Health & Safety (EH&S) Forms and Information 
  • Need tables and chairs for an event?
    • To request for tables and/or chairs for an event, email Muir Reservations and cc rveracruz@ucsd.edu 2 weeks in advance. Please include the name of your organization, quantity of tables/chairs needed, and general times of use. (Must be affiliated with Muir College)
  • Muir Infrastructure/Equipment
    • If you need flood lights (up to 2), a projector, or a camera for your event, email Muir Reservations and cc rveracruz@ucsd.edu 2 weeks in advance to request a reservation.
    • If you would like to use the grills in the lower Muir Quad, see Outdoor Meetings & Events section (open to Muir Student Organizations and Houses only)
  • Audio/Visual Technical Needs
    • For most programs, it is recommended to contact Univeristy Centers Tech; they support registered student orgs at locations accross campus. They are able to help with equipment and technical staffing for things like movie nights and music or other performances. Contact UCenTech@ucsd.edu to start the conversation about your program needs and get a cost estimate. 
    • Programs in the MOM Quad (the area just west of Middle of Muir) may be able to use built-in outdoor speakers when background music or simple voice amplification are the only needs. Requesting utilization is a part of Muir Quad reservation process, see Outdoor Meetings & Events section.

Facility Reservation

  • Muir College Reservation Policy
    • Note: Per campus and county health guidelines, use of reservable facilities at Muir is postponed indefinitely.
    • Reservation Request Google Form (ONLY for Registered Muir College Student Organizations and Houses)
  • Want to have an event in Muir Quad of the Middle of Muir (M.O.M.)?
    • See Outdoor Meetings & Events - Pandemic Procedures section, below
    • To partner with the Muir College Center on a MOM program, contact the Director of the Muir College Center.
  • Want to reserve Sun God Lawn?
  • Looking to partner with the Middle of Muir (MOM) to host a program in the space? Fee structure, food/drink options, and contact info on Programs with MOM form.  
    • Utilization of venue for programs is contingent on approved partnership/collaboration with MOM. Priority given to John Muir College student organizations, residential life, and College unit programs. Other UCSD student organization use of venue requires alignment with the philosophy of John Muir College and is at the discretion of administration. The Middle of Muir (MOM) is not a reservable space. 
  • Have questions about making a reservation or the reservation process?  Contact Muir Reservations.
  • Additional spaces are available through central campus for Muir College organizations.  These spaces can be reserved through OneStop.

Outdoor Meetings & Events

With the on-going health pandemic and for the safety of students, John Muir College is offering reservable outdoor spaces around the Middle of Muir, in the lower Muir Quad.  These spaces are only reservable for JMC Student Orgs and Residential House Advisors. John Muir College will be following UCSD's COVID-19 Event Planning Guidelines, and is requiring adherance by all usage of outdoor spaces. 

Reservation Guidelines

  • General Body Meeting:  reservable 1 hour block, known attendee list (<25), gathering for discussion, socializing, light activity (e.g. crocheting, yo-yo'ing, gardening, etc)
  • Event: reservable up to 3 hour block (including set-/clean-up), open attendee list (25<), including but not limited to celebrations, dances, lectures, forums, performances, social gatherings, concerts, speaker presentations.
  • Events and Activities Intake Form: must discuss submission of this form with Org Advisor/Job Supervisor prior to Calendar confirmation
  • Food: any food distribution must follow current campus protocols. Ask Advisor/Supervisor for guidance
  • Able to book Meetings/Events through the end of Spring Quarter 2022, June 13. More than one Meeting/Event per week per group only granted as exception, as calendaring availability dictates. 

Submit Outdoor Space Reservation Request

  1. Check Calendar Availability (below)
  2. View Muir Quad map for reference of which space fits needs
  3. Email MuirQuad@ucsd.edu , Cc jdglover@ucsd.edu and your Muir College Org Advisor/Position Supervisor, with the following information: 
    • Requestors Name
    • Name of Muir College Student Org or Residential House 
    • Date of Program/Event, Set-up time/Event Time Block/All-clean time. Note if a recurring program, like Org meeting.
    • Is this request for a General Body Meeting (GBM) or for a Program/Event. if Event, provide Event name, quick description
    • Which outdoor space are you requesting? 1st choice, 2nd choice
    • Audio/Visual Technical Needs
      • For most programs, it is recommended to contact Univeristy Centers Tech; they support registered student orgs at locations accross campus. They are able to help with equipment and technical staffing for things like movie nights and music or other performances. Contact  to start the conversation about your program needs and get a cost estimate.
      • Programs in the Stewart Commons space may be able to utilize built-in outdoor speakers when background music or simple voice amplification are the only needs. 
    • advisor/supervisor name

 

CALENDAR - View Availibility

 

MOM-Quad-reservations-map-WI24.png

Leadership Resources

Leadership Resources

Below, find four documents that may prove useful in running your meetings and leading your student organization: