How to apply for a Dean’s Certification

Many graduate schools as well as professional organizations require a Dean’s Certification to check your disciplinary records as well as your academic disciplinary history. Completion of a Dean’s Certification form involves a check of your disciplinary records as well as your academic disciplinary history. Please complete the personal information section the institution requires from you. To make every effort to process your forms quickly, follow the steps below and please plan ahead.

You will first need to obtain the Dean’s Certification form from the school to which you are applying. Please send the Dean’s Certification form, addressed stamped envelope and a completed cover letter which includes the following:

  1. Your first and last name
  2. Your UCSD Personal Identification Number (Student PID)
  3. Approximate dates of attendance at UCSD
  4. A daytime phone number or email address where you can be reached
  5. Name and address of school for which the form is being completed
  6. Your signature on the cover letter as well as the Dean’s Certification form
  7. Instructions regarding how you would like us to handle the form when completed

Some institutions require that the Dean’s Certification form be sent directly to them as other institutions prefer that this form be sent back to you to mail in with the remaining application materials. All forms will be sealed in an envelope with a stamp/signature on the back. Your Dean’s Certification will be processed within 7-10 business days from the date the request is received.

Submitting Multiple Requests

If you are submitting forms for multiple schools, it is not necessary to include a cover letter for each. Please simply list the names and addresses of the schools and provide instructions for each on a single cover letter, if possible.

Send Dean’s Certification and Cover Letter to:

University of California, San Diego
Muir College, Student Affairs
9500 Gilman Drive #0106
La Jolla, CA 92093-0106

Questions? Please contact the Muir College Student Affairs Office at 858-534-3587 or email mdeansoffice@ucsd.edu.

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